Car Manufacturer Brand Event
Case Study
Complex group travel logistics
Car Manufacturer Brand Event
Case Study
Complex group travel logistics
The Brief
The management of a hugely complex group travel logistics for a client training event in Bratislava.
Bespoke travel management for a variety of travelling groups each with their own unique needs; Fleet, Investors, Dealers, in-house staff.
Complete attendee registration and event communications.
The Brief
The management of a hugely complex group travel logistics for a client training event in Bratislava.
Bespoke travel management for a variety of travelling groups each with their own unique needs; Fleet, Investors, Dealers, in-house staff.
Complete attendee registration and event communications.
What we did
This was a hugely administratively complex event to manage and we immediatley put in place a dedicated team to manage the project and work closely with 3 key contacts within our client’s business.
We built a flight rotation programme that met their requirements to not only get all their guests to Bratislava on time but in a way that was the most financially advantageous for them and convienient based on traveller location.
We created fully branded onboard materials; head rests, menus, announcements, sweets etc.
What we did
This was a hugely administratively complex event to manage and we immediatley put in place a dedicated team to manage the project and work closely with 3 key contacts within our client’s business.
We built a flight rotation programme that met their requirements to not only get all their guests to Bratislava on time but in a way that was the most financially advantageous for them and convienient based on traveller location.
We created fully branded onboard materials; head rests, menus, announcements, sweets etc.
We also reviewed the office location of each invited guest to offer overnight accommodation to all those who were based over a certain travelling time from the departure airport. All travellers were able to make use of a private section of parking at the departure airport.
A fully branded event website was built to provide full details of the upcoming event as well as to securely take attendee registrations. We also built an email communication campaign; initially “save the date” followed by “please register” and finally “joining instructions”.
A dedicated phone number and email address, answered in the client’s name, was set up to deal with any attendee questions or queries.
For the event we had a team at the departure airports to help guide and assist travellers and we also had a member of our team on each of the charter flights to ensure someone was on hand should any disruption occur. Likewise, we had a team at Bratislava airport to provide assistance with the return flights.
We also reviewed the office location of each invited guest to offer overnight accommodation to all those who were based over a certain travelling time from the departure airport. All travellers were able to make use of a private section of parking at the departure airport.
A fully branded event website was built to provide full details of the upcoming event as well as to securely take attendee registrations. We also built an email communication campaign; initially “save the date” followed by “please register” and finally “joining instructions”.
A dedicated phone number and email address, answered in the client’s name, was set up to deal with any attendee questions or queries.
For the event we had a team at the departure airports to help guide and assist travellers and we also had a member of our team on each of the charter flights to ensure someone was on hand should any disruption occur. Likewise, we had a team at Bratislava airport to provide assistance with the return flights.
Testimonials
It was a pleasure to have you here and a pleasure to work with you. I can say your groups were the best organised so far! Thank you – it made our job easier!
– Event Manager
Contact us today
If you're looking to make your next event the next big thing, no matter how big or small, we'd love to hear from you.
Start a conversation with us by using the contact form on the right, or give us a call on +44 1206 716160
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