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Event Planning Tips


As life begins to get back to a new kind of normal, we have to accept that Covid-19 has changed things… and that includes how you manage meetings, incentive trips and conferences for your business.
Here are our Top 5 Tips for planning a corporate event post-pandemic.

#1. Hygiene

Number 1 is, of course, ensuring you maintain excellent hygiene standards for all in-person events. Despite the easing of lockdown restrictions, you must appreciate that your delegates may still be anxious about Covid and its lingering effect.

Therefore, it’s essential that you:

  • ensure there are sanitisers at entry points;
  • depending on your location, provide face masks at all your events, don’t rely on delegates bringing their own;
  • your venue must be cleaned at regular intervals;
  • and be careful of shared items, such as microphones – sanitise them between use.

#2. Food & Beverage

How to handle Food & Beverages is at number 2. Be sure that on-site staff at your event venue are trained with the appropriate food handling protocols.

And why not try serving boxed meals or insisting on a plated service?

#3. Technology

Top tip number 3 is make the most of Technology at your events.

You can minimise physical contact between delegates with the use of such techniques as scanning QR codes for check-in and using mobile apps with all the event details and useful information on them.

#4. Hybrid

At number four, why not consider the benefits of Hybrid events. Some attendees may prefer a digital experience to being in a room full of people. Be sure to check out different platforms which can cater for your virtual audience.

Find a venue with suitable technology to make this an engaging and interactive experience for both your virtual and in-person audience.

#5. Be Prepared

And finally, adopt a flexible strategy. Be prepared for any last minutes changes to your event and be sure to have a flexible and responsive strategy.

Always have a Plan B in place!

To chat about planning your next company conference, meeting or incentive, do get in touch with the Gray Dawes Events team!
And remember, when it comes to corporate events, experience is everything… yours, your delegates and ours!

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If you're looking to make your next event the next big thing, no matter how big or small, we'd love to hear from you.

Start a conversation with us by using the contact form on the right, or give us a call.

08448 553760