Knowing all the hottest global locations is one thing, having the tools to get you there is another. Gray Dawes Events can do both with our group travel event services. We’re IATA and ABTA bonded and have our own in-house flight booking system to secure the lowest cost, most flexible airfares. Our long-standing relationships with all major hotel groups allow us to offer the best rates on accommodation and meeting spaces. We also arrange Eurostar and train travel, plus coach hire worldwide. For any group travel requirements, give us a call.
When booking flights for large groups, juggling passengers, seats, luggage and check-in can quickly become a headache. Utilising a group travel expert like us relieves the stress and makes life a whole lot easier!
Group Travel Explained
By and large, Group Travel is defined by 10 or more individuals travelling to the same destination.
When 10 or more people are travelling to and from the same destination on the same flight, we can access group airfares – a specially contracted rate which offers more flexibility than a standard ticket.
If your ‘group’ are all travelling to the same destination, but not necessarily from the same location or on the same date, our dedicated team can provide the lowest possible individual fares. Plus, we’ll manage all bookings for you on an individual basis.
When 10 or more* are travelling to and from the same destination on the same flight – e.g. 15 travellers flying from Edinburgh to Barcelona on 5th December at 09:05, and returning on 7th December at 17:30 – Group Airfares can come into play.
This type of airfare offers specially contracted rates for groups that give a guaranteed fare. They come with their own unique rules, usually making them far more flexible than a standard ticket – e.g. they can be held for a longer period of time.
*Note group numbers vary on low cost airlines, and can be as high as 30 in some cases.
Why Book Group?
There are some great advantages to booking a group airfare:
- All fares are priced the same, meaning guests won’t pay different amounts.
- They can often be booked with just a deposit, useful when you’re still finalising your plans.
- They usually include a longer hold on seats without the need to provide passenger details.
- If you do need to make any last-minute changes or cancellations, the fees tend to be much cheaper than a regular ticket.
- It’s usually possible to include seat selection and dedicated check-in for your group.
More Than Just Flights
As well as negotiating and contracting group flight rates, we can book and manage airport accommodation, airport parking and airport lounges.
For a full VIP experience, we can also arrange private aircraft charters, VIP terminal entry and off-site check-ins.
What’s more, being part of the Gray Dawes Group means we’re a fully licensed and bonded travel agent, with no need to bring in third party supplier to purchase tickets from. It’s all us!
Fancy a chat?
Get in Touch
If you're looking to make your next event the next big thing, no matter how big or small, we'd love to hear from you.
Start a conversation with us by using the contact form on the right, or give us a call.