The Advantages of Booking Group Travel
The Advantages of Booking Group Travel
Group Travel & Accommodation
Group travel and accommodation is defined as ten or more individuals travelling to the same destination, or staying in the same hotel – but not necessarily travelling from the same location.
By booking as a group, you will be able to create a tailored itinerary, completely bespoke to you, that encompasses everything you need, all through one point of contact!
Utilising a dedicated team of experts (like Gray Dawes Events) can relieve the stress of complex travel, making your life a whole lot easier.
In this article, we take a look at what group travel is, the advantages it offers, and provide advice on how you can get started.
Group Travel & Accommodation
Group travel and accommodation is defined as ten or more individuals travelling to the same destination, or staying in the same hotel – but not necessarily travelling from the same location.
By booking as a group, you will be able to create a tailored itinerary, completely bespoke to you, that encompasses everything you need, all through one point of contact!
Utilising a dedicated team of experts (like Gray Dawes Events) can relieve the stress of complex travel, making your life a whole lot easier.
In this article, we take a look at what group travel is, the advantages it offers, and provide advice on how you can get started.
The Top 4 Benefits of Booking Group Travel
When booking flights or accommodation for large groups, juggling guests, rooming lists, seat allocations, luggage and check-in, things can quickly become a headache!
Cost Savings
Creating a rewards and recognition programme for a group often allows for significant cost savings. By splitting expenses like accommodation and transportation among multiple people, you can stretch your budget further and potentially afford upgrades or additional activities that might be out of reach on an individual trip.
Variety & Flexibility
Travelling with a diverse group opens up opportunities for varied interests and preferences when planning activities and excursions. Everyone likes to do different things which means you can allowing for a more well-rounded itinerary that caters to different tastes and desires – and also pushes some individuals out of their comfort zone.
Shared Experiences
One of the greatest joys of group travel is sharing experiences with others. From exploring new destinations and trying local cuisines to visiting iconic places and taking part in activities you only ever dreamed of, these moments are more meaningful when you have someone to share them with. Whether it’s laughter-inducing mishaps or breathtaking sights, these shared memories will create a bond that lasts long after the trip.
Camaraderie
Group travel fosters camaraderie and support among participants as they navigate new cultures together. From helping each other overcome language barriers to offering emotional support during challenging moments, having travel companions strengthens bonds while simultaneously enhancing the overall experience.
Types of Group Booking
What is Group Accommodation?
What Are Group Airfares?
Why Book Group Airfares?
There are some great advantages to booking a group airfare…
Price Transparency
We’ve partnered with The Trussell Trust – the UK’s largest Food Bank charity. Gray Dawes supports the work of the Trussell Trust by providing monthly food donations and volunteers to support a nationwide network of more than 1,300 food banks, from each of our six UK offices.
Better Flexibility
Even the smallest acts of generosity can make a big difference. As a global business, we value the importance of local communities. We give our employees 2 days off a year to volunteer in whatever way they choose, from representing a charity, to lending an ear on a mental health phoneline.
More Options
Knowledge is power. We recognise the impact our work might have on the natural world and our role in helping to preserve the planet for future generations. That’s why we offer all of our clients and employees the tools and training they need to become champions of our cause.
Why can I see a cheaper rate at the hotel online?
This is a question we get asked often. In it’s simplest form, online rates are based on individual bookings and room types and therefore can’t be compared.
Group bookings need to be looked at as just that, a group of people staying at the hotel. As mentioned above a group booking gives the client greater flexibility but also has different cancellation terms and a variety of extras depending on the hotel.
Whilst the group rate may in some cases be more than an individual rate online, the overall total for the group will very likely be less, particularly in the case of larger groups.
It’s like anything, demand will change the price. An increase in demand for a hotel will see a price increase. Think of it this way – if you were to book 20 rooms individually the first room will almost certainly be cheaper than the last… and the difference could be substantial.
Why Use Gray Dawes Events for Your Group Bookings?
Gray Dawes can source the most cost-effective rate for your group travel needs by working directly with suppliers – whether that be airlines or hotels – on your behalf. We cut through the jargon to provide clear, “plain English” rules and deadlines, then liaise with the supplier to input all the data required at the right times, streamlining the booking process for you. This could be as simple as gathering a rooming list!
Our experience in negotiating group hotel rates means you’re guaranteed the best price based on your requirements. We don’t require guest names immediately – they can be submitted up to 7 days prior to arrival. Cancellation policies can also be negotiated to ensure you’re not restricted by tight contractual deadlines.
Why Use Gray Dawes Events for Your Group Bookings?
Gray Dawes can source the most cost-effective rate for your group travel needs by working directly with suppliers – whether that be airlines or hotels – on your behalf. We cut through the jargon to provide clear, “plain English” rules and deadlines, then liaise with the supplier to input all the data required at the right times, streamlining the booking process for you. This could be as simple as gathering a rooming list!
Our experience in negotiating group hotel rates means you’re guaranteed the best price based on your requirements. We don’t require guest names immediately – they can be submitted up to 7 days prior to arrival. Cancellation policies can also be negotiated to ensure you’re not restricted by tight contractual deadlines.
Contact us today
If you're looking to make your next event the next big thing, no matter how big or small, we'd love to hear from you.
Start a conversation with us by using the contact form on the right, or give us a call on +44 1206 716160
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